Online shared calendar
Acollab’s shared calendar allows you to share appointments with your colleagues, clients and even partners.
With Acollab, you can create one or more shared calendars. For example, you can have a calendar for each team: one for management, one for the sales team, one for the communications team, and so on. You can assign different access rights to each calendar, and some users can be restricted from accessing certain calendars.
You can also create a calendar for each project if you work on a project basis. In this case, you can give access only to the people involved in the project.
Would you like to have a complete overview of your project and team schedules? Acollab gives you a global view of all your calendars in one place.
The Acollab online shared calendar is easy to use and designed to make everyday planning simple. It keeps everyone involved in a project informed about upcoming events and deadlines. As a collaborative tool, it helps you stay organized and work more efficiently as a team.
Having a shared online calendar for your organization or team provides a clear overview of schedules and makes project management easier. In just a few clicks, you can give team members access to the shared calendars they need.
Online shared calendar features
A shared calendar for every project
With Acollab, you can create a shared calendar for each project you manage. You can then plan and visualize all the project’s meetings and appointments.
You can also view all the calendars associated with your projects from your dashboard. Access can be granted only to the people involved in each project.
Keep project participants informed
A good scheduling tool should keep everyone involved in a project informed about events as they are added.
With Acollab’s shared calendar, all participants can be notified whenever a new event is added to a project calendar. This ensures that everyone stays up to date with important meetings, appointments and deadlines.
Set reminders so you never forget anything
An appointment, trade show or meeting can easily be forgotten, even when it appears in your calendar and your team’s calendar.
With Acollab’s shared calendar, you can set email reminders at different intervals, such as minutes, hours or days before an event.
This ensures that you and your team stay informed about upcoming events across all your projects.
Would you like to try the shared calendar?
Different access levels and privacy settings
Acollab’s shared calendar offers different access levels, roles and privacy settings:
- A separate calendar for each team or project
- Different roles for each calendar: administrator, author or viewer
- The ability to mark an event as confidential, making it visible only to the administrator. Other members will only see that the time slot is occupied, without seeing the event details.
Synchronize your calendar with Google Calendar
You can synchronize your Acollab online calendar with Google Calendar to centralize all your appointments in your Google or Outlook calendar.
There is no need to manually copy your professional events into your personal calendar. Acollab takes care of the synchronization for you.
Manage your team's resources and schedules
With Acollab’s shared calendar, you can also manage your organization’s resources. For example, you can book a meeting room or company vehicle directly from the calendar.
You can indicate available time slots through resource management or directly book the day and time you need.
More traditionally, you can also use the calendar to manage your employees’ schedules, and your own. Each person can have their own calendar, while managers can access an overall view of all the calendars they are authorized to see.
Simplify your team's schedule management
Managing the availability of several team members can quickly become complicated without the right tool. Between absences, meetings, travel and unexpected changes, having a reliable shared calendar is essential.
With an online shared calendar, every team member has access to a clear and up-to-date view of schedules. This makes everyday organization easier and reduces coordination issues.
An essential tool for modern teams
Today, teams do not always work in the same location or at the same times. A shared calendar therefore becomes a central tool for keeping everyone aligned.
Accessible online, it allows you to:
- Access calendars remotely
- Coordinate remote teams
- Share information in real time
The result: smoother organization and greater responsiveness.
Better project coordination
A shared calendar is not just for scheduling meetings. It also plays an important role in project management.
By associating a calendar with each project, you can:
- Schedule important deadlines
- Track key meetings
- Coordinate project participants
You get a global overview of projects and resources, making it easier to make informed decisions.
Reduce scheduling conflicts and missed appointments
Without a centralized tool, scheduling conflicts and forgotten events are common:
- A meeting scheduled during an existing appointment
- A meeting room booked twice
- An unavailable team member
A shared calendar allows you to:
- Instantly identify availability
- Send automatic reminders
- Avoid scheduling conflicts
Would you like to try the shared calendar?
Use cases
Use case 1: Managing field teams
A company with employees who work in the field needs to organize:
- Routes and schedules
- On-site appointments
- Availability
With a shared calendar:
- Each team member can enter their available time slots
- Managers can see everyone’s availability
- Assignments can be distributed more effectively
Result: better time management and fewer scheduling conflicts.
Use case 2: Organizing meetings across multiple teams
In a company, organizing a meeting involving several departments can quickly become complicated.
With Acollab:
- Team availability can be viewed in one place
- Invitations and automatic notifications make scheduling easier
- Participant attendance can be tracked
Result: faster, smoother meeting scheduling.
Use case 3: Booking resources such as rooms and equipment
A company needs to manage shared resources.
With a shared calendar:
- Resources can be booked online
- Availability is visible in real time
- Double bookings are avoided
Result: better logistical organization.
Use case 4: Local authority or association
A public organization or association needs to manage:
- Events
- Facilities such as sports halls and meeting rooms
- Teams
With Acollab:
- Calendars can be created by department or project
- Access rights can be customized
- Coordination is simplified
Result: better management and improved traceability.
Use case 5: Remote team
A distributed team needs to stay synchronized.
With a shared calendar:
- Team members can access calendars remotely
- Notifications are available in real time
- Everyone has a shared view of schedules
Result: teams stay aligned even when they are not working in the same location.
FAQ
What is an online shared calendar?
An online shared calendar is a tool that allows several users to access the same calendar to schedule, view and manage events in real time.
Why use a shared calendar?
A shared calendar helps you:
- Improve team coordination
- Avoid scheduling conflicts
- Save time
- Centralize information
Who can use a shared calendar?
A shared calendar can be used by:
- Businesses, including SMEs and larger organizations
- Local authorities
- Associations
- Project teams
In short, it is suitable for any organization that needs to coordinate several people.
Can you manage multiple calendars?
Yes. Modern shared calendar tools allow you to create:
- A calendar for each team
- A calendar for each project
- A calendar for each shared resource
All while maintaining an overall view of the calendars you have access to.
Can you manage access rights and permissions?
Yes. You can:
- Define different roles, such as administrator or viewer
- Restrict access to specific calendars
- Create confidential events
This helps protect sensitive information and ensures that users only see the information relevant to them.
Can a shared calendar be synchronized?
Yes. Some shared calendar tools can synchronize with:
- Google Calendar
- Outlook
This allows you to centralize all your appointments and events.
Is a shared calendar useful for remote work?
Yes. A shared calendar is particularly useful for remote and distributed teams because it provides:
- Remote access
- Visibility into team availability
- Better team coordination
It makes distributed work much easier to organize.
How much does the Acollab shared calendar cost?
Acollab’s shared calendar is available from €5 excl. VAT per user per month.
A French alternative
Many organizations are now looking for a French solution to replace or complement their existing calendar and collaboration tools.
Acollab is a French alternative to:
- Google Calendar
- Microsoft Outlook Calendar
- Microsoft Teams Calendar
- Notion Calendar
- Asana or Monday for team planning
Acollab allows you to centralize calendars, projects, documents and team communication in one environment hosted in France.