Document management software (EDM)
Document management software (EDM)
The document management software
Acollab’s EDM (Electronic Document Management) tool allows for complete document management of a company’s or organization’s files, in a digital form. The Acollab software is similar to an electronic storage space (cloud) that makes your files accessible online to some or all of your employees. Multiple document types or formats can be shared and stored online :
- Office documents (Word, Excel, PowerPoint…)
- Digitized paper documents (PDF, TIFF…)
- Images
- Videos
- Other
It has become vital for a company to master its document flows. This EDM brings coherence and organization within a team’s ressources. Access to information is stuctured following very strict rights management. This boosts the company’s efficiency and improves its internal organization. Moreover, an EDM makes it easier to search for a document and reduces the risk of loosing files.
Acollab's EDM tool's features
File sharing software
The primary function of Acollab’s document management (EDM) tool is online file sharing, which allows you to share digital documents in an efficient and organized manner. Beyond a simple sharing platform, Acollab gives you the opportunity to reorganize the document structure and have access to it wherever you are. No more files getting lost between different users or getting forgotten and discarded. With Acollab, file sharing between your customers and collaborators becomes easy and centralized in one place. All this in a completely secure and personalized way according to your projects’ needs.
Online Document Editing
Online document editing allows a team to collaborate together on the same document. Multiple people can write and enrich documents simultaneously and in real-time. On Acollab, you have the option to create a shared text document as well as a shared spreadsheet!
Editing files online greatly facilitates teamwork: your processes are smoothed and simplified!
Control over access to each file and folder
Acollab enables you to organize your documents as you wish. You can determine which participants have access to which files within a project.
Creating file (or folder) sharing links with your partners
Each file (or folder) stored in Acollab can be shared with your external contacts (partners, customers…) by creating a unique sharing link, optionally protected by a password. This allows you to securely share files or folders with people who are not part of your collaborative workspace.
Automatic Version Management
Finally, depending on your business processes, you may need an automatic version management feature. Thankfully, Acollab automatically manages your files’ different versions. In short, if you upload a file with a name that already exists, version 2 will be automatically added, and the old version will remain accessible. You can easily access or restore a previous version.
The major strengths of using the tool
Acollab‘s document management tool not only meets the needs of document dematerialization, but also organization and information control needs. In concrete terms, equipping yourself with Acollab’s online document management tool allows you to:
- Improve document processing speed : information is stored and sorted instantly, one-click gives you access to all files and documents.
- Increase the overall productivity of the people involved in a project.
- Structure folders and processes to allow all employees to have a common filing base or folder tree.
- Distribute information faster and in a more broad manner within companies and organizations (better flow of information).
- Adapt to classification rules and standards by offering a customized solution adapted to each type of business and organization.
- Reduce and optimize the management of paper documents (100% space-saving and storage, 0% downgrading and 100% time saving).
- Archive the mass of paper information and leave it open for consultation.
- Save on consumables, printing and storage space (cost reduction).
- Comply with security rules to secure and archive files and documents.
- Access information wherever you are, on the move or at the office.